Montgomery County Juvenile Court

CLERK’S OFFICE STAFF ACCOMPLISHMENTS

Teams Get the Job Done! Cross-training has resulted in the development of teams covering all functions of the Clerk’s Office. All full-time Deputy Clerks have been cross-trained to cover at least two different functions within the Clerks Office.

SAVING MONEY!!! Deputy Clerk ideas for new mailing processes resulted in savings of over $26,000 over the past five years [Bulk Mailing / Certified & Attorney Mailings]

Official Case File Tracking – with the assistance of MCJC Data Services, Clerks use a barcode label which works directly with the Court’s case management system. This results in more efficient auditing and organization of files. By completing the project in-house, the savings to the Court was over $32,000. More savings was realized in 2007, by the elimination of out cards until needed to hold loose papers. Out cards used were donated from another Montgomery County agency.

Imaging – in October, 2005 the Juvenile Clerks began imaging complaints. By May, 2006, all new complaints, motions and entries were being imaged. Since the inception of the imaging project over 200,000 documents have been scanned, leading to more efficient processing, especially in dependency, neglect and abuse filings. Additionally, it assists court staff in customer service, as documents can be viewed without the ordering of the hard copy file.

Ohio Supreme Court Highlights:

Staff attends training with those from other Ohio counties for skill development:

Best Practices and Procedures for Ohio Clerks
Traffic / BMV Procedures
Diffusing Difficult Client Situations
Annual Juvenile Clerks Conference
Joint Agency Training with Job and Family Services (Support Enforcement and Children Services Division)

Staff participating on committees for development of Best Practices Manual, Clerk’s Education, and Dependency, Neglect, Abuse CaseFlow
CMP National Certification for Court Managers
Appointment of the Chief Deputy Clerk to the Supreme Court of Ohio Advisory Committee on Children, Families and the Courts (2007)

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